Limited Submissions

About limited submissions

What are limited submissions?

Limited submissions are programs or sponsors that restrict the number of proposals Appalachian can submit each year.

Why is this important?

If we submit more proposals than a program allows, the sponsor can reject all proposals from our university without review.

What if I am interested in a program that limits submissions?

  1. First, check the InfoReady Home Page (for active competitions) & Popular Programs list below (for upcoming competitions). We hold internal competitions for these programs every year, because we always have more prospective applicants than available application slots. 

  2. If the program you're interested in is not on the Popular Programs list, send a brief e-mail to at least eight weeks before the sponsor's deadline notifying us of your intent to apply. We will try to determine whether there are other prospective applicants and coordinate an internal competition only if necessary.

How does Grants Resources & Services handle limited submissions?

In accordance with the university's policy on limited submissions, we organize an internal competition to fairly select the strongest proposal from all potential applicants at Appalachian. This is an overview of the process:

  1. Prospective applicants notify us of their intent to apply to a program with submission restrictions by sending a brief e-mail to at least eight weeks before the sponsor's deadline.

  2. After receiving a notification of intent to apply, GRS tries to identify any other prospective applicants for that program via queries to relevant parties. If there are no other prospective applicants, the first person who notified us of his/her intent to apply is approved as the one applicant from Appalachian that year. If there are other prospective applicants, we create an internal competition. 

  3. We publicize the internal competition via messages to department chairs, past applicants, and the Research Programs mailing list.

  4. All potential applicants submit an internal application via webform.

  5. Faculty peer reviewers rate these concept papers based on the program's guidelines.

  6. We invite the applicant with the highest-rated concept paper to develop and submit a full proposal.

  7. We help the other applicants look for alternative funding sources and/or improve their concept papers so they can try again in next year's internal competition.

If the program you're interested in is not on this list, send a brief e-mail to at least eight weeks before the sponsor's deadline notifying us of your intent to apply.  Since it is not possible to maintain an exhaustive list of all programs, it remains the faculty member's responsibility to notify GRS if he/she is considering applying to a program with a submission restriction.

Popular limited submission programs


Program Name


Slots available

National Endowment for the Arts (NEA) Our Town

“Creative placemaking program” that supports projects that integrate arts, culture, and design activities into efforts that strengthen communities


Oak Ridge Associated Universities (ORAU) Events Sponsorship

To support events which involve participants from more than one ORAU institution - preference is given to events in STEM disciplines


National Endowment for the Humanities (NEH) Summer Stipends

To support individuals pursuing advanced research that is of value to humanities scholars, general audiences, or both.

Eligible projects usually result in articles, monographs, books, digital materials and publications, archaeological site reports, translations, or editions.


NC Library Services & Technology Act (LSTA) Project

Libraries are invited to apply for funding that supports a new or improved program or service that will solve a specific problem or meet an identified need of the library’s current or potential users.  

University library may submit up to three apps per year

ORAU Ralph E. Powe Junior Faculty Enhancement Awards

To provide seed money for research by junior faculty at ORAU member institutions. These awards are intended to enrich the research and professional growth of young faculty and result in new funding opportunities.

Technical areas supported: -Engineering and Applied Science

-Life Sciences

-Mathematics/Computer Sciences

-Physical Sciences

-Policy, Management, or Education


National Science Foundation (NSF) Major Research Instrumentation

Serves to increase access to multi-user scientific and engineering instrumentation for research and research training. An MRI award supports the acquisition or development of a multi-user research instrument that is, in general, too costly and/or not appropriate for support through other NSF programs.

2 Track 1 application slots, and 1 Track 2 application slot

(see RFP for details about Tracks)

South Arts Grant Programs

Various programs that support advancing Southern vitality through the arts.

1 application slot per program

NEA Grants for Arts & Challenge America

ArtWorks: These grants support artistically excellent projects that celebrate our creativity and cultural heritage, invite mutual respect for differing beliefs and values, and enrich humanity.

Challenge America: These grants support projects that extend the reach of the arts to underserved populations.

1 application slot for either ArtWorks OR Challenge America

Exception: app. to the Media Arts discipline